Grab your hardhat. Join our team.

The AR-Billing Specialist provides administrative support in the areas of accounts receivable, billing, and general accounting across all divisions and related companies of Otis Minnesota Services, LLC. The AR-Billing Specialist is responsible for supporting the AR-Billing Manager in maintaining revenue by sustaining an efficient & accurate billing system.

MAIN ACCOUNTABILITIES: Accounts Receivable – Billing

• Perform job billing analysis.
• Assist in collecting of customer accounts.
• Prepare and submit invoices on regular basis according to contract terms and company policy.
• Research, explain and resolve any variances.
• Provide excellent customer service to support project managers.
• Maintain good working relationships with internal and external customers.
• Ensure revenue is being billed properly by assisting in invoice review.
• Prepare credit memorandums as needed and in accordance with company policy.
• Ensure that transaction information balances and is posted accurately & timely to GL.
• Ensure monthly reconciliations are prepared timely & accurately.
• Work is consistent and routine with some situations requiring investigation and/or auditing.

General Accounting

• Assist with month-end procedures.
• Other projects and duties as assigned.

JOB REQUIREMENTS:

Education and Certifications

Required:

Associate’s degree or equivalent combination of education and experience

Preferred:

Associate’s degree in business administration, accounting, finance, or related field

Experience

Required:

2+ years of accounting experience

Preferred:

1 + years of billing and accounting experience in construction industry

Functional/Technical Competency Requirements Required:

• Experience working with generally accepted accounting principles and accounting software
• ERP system experience
• Strong personal computer and business solutions software skills
• Strong interpersonal skills for interacting accountants, customers, and upper management
• Good communication skills for communicating with support personnel and management
• Strong analytical and problem solving skills
• Good presentation skills for educating internal clients on accounting principles
• Ability to perform computations with reasonable speed and accuracy
• Strong organizational skills with high attention to detail
• Proficiency in MS Office programs and experience using Excel Preferred: Working knowledge of Viewpoint Construction software.

Collect, compile, record employee time and process payroll data. Process existing employees’ job transfers. Process and reconcile child support and tax withholding payments. Audit and prepare annual W-2’s. Prepares and files weekly Union Steward Reports. Prepares and remits monthly union fringe reporting and payments.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Analyzes, prepares, and inputs payroll data (weekly and in the event of lay-offs or make-up checks, could be daily). Typically uses automated system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
• Assists in preparing and filing weekly, monthly, quarterly, and year-end reports (i.e. tax deductions, steward reports, garnishments, union fringe reporting, etc.)
• Maintains current knowledge of applicable state and federal wage and hour laws.
• Remains current on payroll systems to achieve alignment with other departments.
• Respond to written employment verification requests in a timely manner.
• Maintains electronic filing database for employee files.
• Assists in auditing, preparing, editing, and distributing annual W-2’s.
• Answers employee payroll inquiries in a friendly and professional manner.
• Support all internal and external audits related to payroll information.
• Assists in maintaining onboarding packets to include most current tax forms.
• Process union rate and fringe benefit updates when required.
• Ensures confidentiality of employee records is maintained.
• Serves as phone back up in receptionist’s absence on weekly basis.
• Other duties as assigned by management.

Competencies

• Human Resources Capacity.
• Financial Management.
• Technical Capacity.
• Communication Proficiency.
• Ethical Conduct.
• Time Management.
• Problem Solving.

Supervisory Responsibility

This position has no supervisory responsibility. This job operates in a clerical office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

This is largely a sedentary role; however; some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday from 8:00 A.M. until 5:00 P.M. Saturdays rotate and the hours are 8:00 A.M. until 12:00 P.M. Evening and other weekend work may be required as job duties demand.

Travel

No regular travel is expected for this position; however; there may be a need to visit a job site from time to time to assist with training.

Required Education and Experience

• Associate degree or equivalent from two-year College or technical school or one or more years of related experience and/or training; or equivalent combination of education and experience.
• At least 1 year of experience with payroll systems, processes, and related software programs is desired.
• Previous experience with union fringe reporting is helpful but not necessary.
• PENTA ERP system experience is a plus.
• HeavyJobs Time entry system experience is a plus.

Preferred Education and Experience

• Related work experience with in-house payroll systems and processes.
• Work experience in a union environment